Flash flooding on 30 July 2024 inflicted widespread road, bridge and culvert damage to critical roads in the Town of Kirby. The Town is requesting proposals from engineering consulting firms to perform project management of the engineering design, bid development and construction to realign one road, rebuild three bridges and rebuild one washed out road contingent on funding in the Town of Kirby. The Town is seeking an engineering consultant with expertise in project management of projects funded in part by the Town of Kirby and reimbursed through the State of Vermont by FEMA. This project is funded by the Town of Kirby and will be reimbursed by FEMA and the State of Vermont. Accordingly, all aspects of project development, from developing a purpose and need statement, providing cost estimates to constructing the project, must conform to federal and state regulations. The Town of Kirby is contracting for services for municipal project management. Those who assume such duties will be referred to as the Municipal Project Manager or MPM. The duties of the MPM will include: • Ensure the project follows the “Project Development Process” and adheres to the Municipal Assistance Section (MAS) “Guidebook for Municipally Managed Projects”. Coordinate all project activities and monitor all aspects of project development on behalf of the municipality while acting as liaison between the Town of Kirby, VTrans, ANR, consultants, and/or contractors as necessary.
Ensure adherence to federal and state rules and regulations relative to developing and constructing these projects.
Review and monitor a master schedule to coordinate all activities necessary for: completing the project design, coordinating all necessary permits and approvals, relocating conflicting utilities, acquiring and clearing all rights-of-way and preparing bid documents.
Prepare Request for Proposals / Qualifications and Scope of Services for any and all consulting needs subject to Kirby Select Board approval. Consolidates proposals for the Select Board and documents this process.
Ensure that all provisions of consulting/contracting/construction contracts are met and submitted on time and within cost limits. Will be responsible for any and all contract administration.
Review all project invoices for accuracy, completeness and reasonableness. These invoices will then be forwarded to the Town Clerk with a cover letter requesting reimbursement, which includes the required statements (see MAS SharePoint site).
Provide regular progress reports to the Town Select Board with invoices.
Identify, obtain approval of, and implement procedures for facilitating development
of the project.
Arrange for, participate in, and provide follow-up documentation of all project-related discussions, meetings, or hearings.
Monitor that any permit mandates, conditions, and stipulations are incorporated in the project design.
Seek approval for, document, and obtain any waivers of design criteria if deemed necessary
