TASK 1 - PROJECT MANAGEMENT 1.1. Administration Consultant shall provide overall project administration of the contract such as work assignments, sub-consultant coordination, invoices, and monthly progress reports. The Consultant shall provide directions and overall supervision to the design team, including its staff and subconsultants. The Consultant shall provide a Project Manager and design staff and shall oversee the allocation and delegation of all authorized Project work. Consultant shall prepare and submit monthly progress reports as required in Section 1.5 of this Scope of Work. Consultant shall prepare and submit all safety documents as required in the OCTA Agreement within seven (7) calendar days from Notice to Proceed, regardless of timeframe set forth elsewhere on Contract Documents. 1.2. Project Management Plan Consultant shall prepare and submit to OCTA a draft detailed Project Management Plan (PMP) within thirty (30) calendar days from Notice to Proceed (NTP) for review and comments. Consultant shall address OCTA comments on draft PMP and submit the final PMP within two (2) weeks upon receipt of comments. PMP shall include all other documents as required in this Scope of Work. Consultant shall be responsible for complying and maintaining PMP for the purposes of documenting design policies, procedure, and responsibilities throughout the life of the design Agreement. Deliverables: • Draft PMP – PDF distribution and three (3) hard copies. • Final PMP – PDF distribution and three (3) hard copies. 1.3. Quality Management As part of the PMP, Consultant shall prepare and submit to OCTA for review and comments a Quality Management Plan (QMP) for the Project within fifteen (15) calendar days of NTP. Consultant shall allow a minimum of one (1) week for OCTA review process. Consultant shall address the comments and submit to OCTA for acceptance the revised QMP within seven (7) calendar days from receipt of OCTA comments. Accepted QMP shall be included in the PMP. The QMP shall provide comprehensive quality control (QC) processes and procedures that outline the checking procedures to be performed on preparation of reports, calculations, drawings, specifications, cost estimates, reviews and management systems, and quality assurance (QA) for internal (including any subconsultants) surveillances and audits, to maintain product quality, schedule, and budget adherence. At a minimum, QMP shall demonstrate the following quality control measures: 1. Prior to each submittal, Consultant shall perform a quality assurance review of Project plans, specifications, cost estimates, reports, and other documents. 2. Consultant shall coordinate between various engineering disciplines to ensure a complete and coordinated design. 3. Plans shall be independently cross-checked and corrected within disciplines and interdisciplines. Calculations shall be independently checked. 4. An organizational chart (o-chart) shall be included in the Consultant’s QMP plan to clearly identify personnel working on Project. O-chart shall include name, title, company, and role of each person on Project. 5. The design document checkers shall have more experience with higher credentials than the design document originators in the disciplines she/he is checking. 6. Submittals shall be checked and verified to conform to deliverables and printing requirements on Section E of this Scope of Work 7. QMP shall include response-to-comments matrices forms/templates. 8. QMP shall include quality assurance certification statement form certifying that the report documents in the submittal (plans, specifications, reports, etc.…) have been reviewed by Consultant in accordance with the QMP and have been found to meet quality objectives set forth herein. Deliverables received by OCTA without Consultant quality assurance certification will be returned to Consultant without review by the Authority. Consultant shall expect that City, AHJ, and the third parties affected by the Project construction may request to review deliverables submitted by Consultant during the Project. However, in no way will review by these parties relieve Consultant’s responsibility to maintain quality control and quality assurance and to meet all applicable federal/state/local agencies’ standards, procedures, and requirements.
