The Town shall reject any proposal which does not evidence compliance with all applicable statutory requirements for land records. Furthermore, proposals submitted must include, at a minimum, information about the following hardware, software, training, and support needs of the Office of the Town Clerk: Cash Management System, including, but not limited to a cashiering station Customer Receipt printing Volume and page assignments and stamping as required Land Record document Indexing and in-house Scanning Map Indexing and in-house Scanning to system Third party index verification- Auditing Binders and Archival Paper Grantor/Grantee index merging Vital Records Indexing and in-house Scanning Trade Names Indexing and in-house Scanning Military Discharge Indexing and in-house Scanning Dog Registry System Training provided 24/7/365 Support Software Updates Licensing & Security Backup & Restoration System All furnished hardware for input, scanning and internal office public access (also an option without) Report printouts All associated one-time and monthly fees Contract Term Subscription based portal/internet access to document index and images Subscription based portal/internet access to map index and images Internet connection requirements Microfilm creation and storage Description and timeline of transition to your system Conversion of data and images held in the current system Full listing of all current customers (names & contact information) Fraud Alert
