I. Task 1 – Project Management and Administration: Establish a strong project foundation with clear roles, coordination, and progress tracking. A. Project Coordination 1. Meetings: Conduct biweekly check-ins between the consultant project manager and GVMPO staff, with additional participants as needed. Use email, calls and adhoc meetings for interim updates. 2. Project Management Plan: Outline project timelines, milestones, deliverables, and communication protocols, including a Gantt Chart to visualize key milestones and engagement events. B. Progress Reporting 1. Monthly Reports: Provide monthly summaries of services, dates, hours, budget utilization, and task completion. 2. Must ensure separate accounting for Task 4 (Additional Transit Focus), pending signed agreements. C. Quality Assurance and Control 1. QA/QC Plan: Implement quality control to ensure all deliverables meet required standards. D. Deliverables 1. Project management plan 2. Meeting schedules, agendas, and minutes 3. Monthly progress reports 4. QA/QC plan
