I. Task 1 – Project Management and Administration: Establish a strong project foundation with clear roles, coordination, and progress tracking. A. Project Coordination 1. Meetings: Conduct biweekly check-ins between the consultant project manager and GVMPO staff, with additional participants as needed. Use email, calls and adhoc meetings for interim updates. 2. Project Management Plan: Outline project timelines, milestones, deliverables, and communication protocols, including a Gantt Chart to visualize key milestones and engagement events. B. Progress Reporting 1. Monthly Reports: Provide monthly summaries of services, dates, hours, budget utilization, and task completion. 2. Must ensure separate accounting for Task 4 (Additional Transit Focus), pending signed agreements. C. Quality Assurance and Control 1. QA/QC Plan: Implement quality control to ensure all deliverables meet required standards. D. Deliverables 1. Project management plan 2. Meeting schedules, agendas, and minutes 3. Monthly progress reports 4. QA/QC plan II. Task 2 – Community Engagement: Ensure inclusive community involvement and effective stakeholder coordination. A. Public Engagement 1. Align community engagement activities with the MPO’s forthcoming Public Participation Plan (PPP) to meet the requirements of 23 CFR 450.316. 2. Integrate a Community Advisory Panel (CAP) composed of local residents to provide input at approximately four key project milestones. i. The MPO will lead the identification and selection of participants. B. Stakeholder Coordination 1. Update governing bodies at the estimated frequencies highlighted below: i. Transportation Policy Coordinating Committee (TPCC): Quarterly (every three months). The governing body of the Gallatin Valley MPO, composed of elected officials and representatives of multiple jurisdictions. This committee provides policy direction and final LRTP approval. ii. Transportation Technical Advisory Committee (TTAC): Bimonthly (every two months). TTAC offers technical input for the MPO with staff from various local agencies. This committee plays a vital role in reviewing technical elements of the LRTP. iii. Streamline / Urban Transportation District (UTD): Approximately three times. The UTD Board oversees transit-related policies within the region and will ensure the LRTP’s transit components align with local transit needs, particularly for work conducted under Task 4 (Additional Transit Focus). 2. Prepare materials for and collaborate with local, state and federal agencies tribal entities responsible for land use management, natural resources, environmental protection, conservation, and historic preservation as necessary.
