2. SCOPE Of WORK The contractor will provide experienced personnel and resources to complete the following activities: A. Applicants Briefing and Kick-Off Meeting. – Attend meetings with the State/Federal agencies including applicant briefings, kick-off meetings and project specific discussions. B. Technical Assistance – Provide general financial management advice and assistance including but not limited to: • Develop and support the ongoing activity of a disaster recovery team to manage the FEMA Public Assistance process. 6 • Provide advice as to the disaster recovery team as appropriate and participate in meetings. • Provide advice as to the eligibility of facilities, work, and costs and develop justifications for presentation to the State of North Carolina and FEMA with regard to any issues which may arise. • Briefing purchasing, contracting and department personnel on requisite/purchasing procedures and documentation. • Provide technical assistance to departments having difficulty with their claims. • Draft Requests for Qualifications and prepare initial drafts of contracts meeting the qualifications for the appropriate grant administering entity C. Correspondence – Prepare correspondence to the State of North Carolina, FEMA, HUD, etc. on behalf of the County as necessary; Prepare a program management plan; Prepare periodic reports to the County as to the status of grant management progress and participate in all status meetings. D. Financial Tracking – Categorize, record, track and file costs on approved forms in support of the financial reimbursement process. Communicate with County Departments on an as needed basis and maintain an up-to-date database of eligible labor, equipment, and materials costs as reported on Event Activity Tracking Forms to prepare daily reports to County management. E. Financial Management – Assist with requesting immediate needs funding or grants based on estimates; development and tracking of plans for cash flow management and disbursements by State/FEMA; insurance evaluation, documentation adjusting and settlement services; tracking project progress, expenditures, reimbursement requests and receipts.
