ONLINE (E-COMMERCE) SYSTEM CAPABILITIES 1. Secure Online Ordering System a. A secure online ordering system to be accessible by users defined and approved by each department through unique usernames and password assignment. 2. Mobile Device Compatibility a. Lake County prefers mobile device compatibility (e.g.,smartphones, tablets, laptops) for ease of onthe-go ordering. 3. Configurable based upon each Department’s Uniform Program Requirements a. The site should support a broad range of County uniform program requirements. b. A uniform program profile will be established with the County to be serviced through the proposer’s system. This profile should include employee management, product offering, allotment management, delivery requirements, and invoicing. c. Proposer will notify Lake County should a uniform item become obsolete, discontinued, and or temporarily out of stock for any length of time. The proposer should be prepared to provide an alternate of equal or better quality for the same price of the obsolete, discontinued, and or temporarily out of stock item. 4. EmployeeManagement a. Proposers’ system should provide an employee-based management and tracking system (e.g., confirmation e-mails when an orderis placed and when order is shipped). b. The system should store employee information (e.g., employee name, code, address, department, position, assigned location, designation, employee group) to properly process orders and provide managementreports. c. The system should maintain historical & distribution data (e.g., items/sizes distributed, quantities, order and shipment dates) for each employee to be used for management reports. d. The system should allow for a designated administrator in each department to have ability to assign new users/employees to the website, update employee profiles, etc...
