The proposed LRMS should include information about, but not be limited to, the following hardware, software, training, and support needs of the office of the Town Clerk: • Land Record Indexing and in-house Scanning • Vital Records Indexing and in-house Scanning • Trade Names Indexing and in-house Scanning • Military Discharge Indexing and in-house Scanning • Map Indexing • Dog Registry System • 24/7/365 Support • Auditing • Software Updates • Licensing • Binders and archival paper • Backup & Restoration System • All furnished hardware for input, scanning and internal office public access (also an option without) • Report printouts • All associated one-time and monthly fees • Contract Term • Subscription based portal/internet access to document index and/or images • Internet connection requirements • Training provided • Microfilm storage • Description and timeline of transition to your system • Conversion of data and images held in the current system • Full Listing of all current customers (names & contact information) • Cash Management System, including, but not limited to a cashiering station.
