A. Policy Management Features The software solution should include the following capabilities related to public safety policy management: Centralized Repository: A central, easily accessible repository for storing all agency policies, procedures, and related documents. Version Control: Version control functionality to track all updates, revisions, and changes to policies, including the ability to maintain and view historical versions with change logs. User Interface: A user-friendly interface that allows for easy creation, editing, and dissemination of policies to authorized personnel. Automated Notification System: Automated notifications to alert staff about updates to policies and to prompt them for required acknowledgements and review. Linkage to Training Materials and Accreditation Standards: The ability to link policies to relevant training materials and accreditation standards to ensure compliance. B. Accreditation Management Features The software should support accreditation management with the following features: Integration with Accreditation Standards: Integration with recognized accreditation standards such as CALEA (Commission on Accreditation for Law Enforcement Agencies) or other relevant standards. Automated Compliance Tracking: Automated tools to track and monitor compliance with accreditation requirements, including the ability to generate reports on progress and gaps. Task Assignment and Deadlines: Functionality to assign tasks, set deadlines, and track progress in preparation for accreditation reviews. Customizable Dashboards: Customizable dashboards to monitor the agency’s progress toward meeting accreditation standards, including visual progress indicators, milestones, and action items. C. Field Training Officer (FTO) Software Features The FTO component of the software should provide the following functionalities: Digital Documentation of Field Training: The ability to digitally document field training activities, evaluations, and assessments for recruits in real-time. Mobile App Access: A mobile app that allows FTOs and trainees to access and update training records on-the-go during field training. Customizable Checklists and Metrics: The ability to create and customize training checklists, performance metrics, and evaluation criteria to suit specific training programs. Trainee Progress Tracking: The ability to track and report on the trainee’s progress, performance, and skill development throughout the field training period. Linkage to Policies and Standards: The ability to link field training activities to relevant policies, procedures, and accreditation standards, ensuring compliance and consistency.
