1. General Overview The selected production company will provide professional-grade audio/visual (A/V) services for events such as fashion shows, artist talks, awards ceremonies, and other programming. Services may include live streaming support for specific projects. We seek a partner experienced in delivering high-quality results in dynamic, fast-paced event environments. 2. Equipment Expectations The production company must provide: • Lighting: o Stage lighting, including spotlights, washes, and accent lighting. o Dynamic and programmable lighting systems for events like fashion shows. o Appropriate dimmers, gels, and filters. • Sound Amplification: o PA systems suitable for indoor and outdoor venues. o Wireless and wired microphones (lapel, handheld, and headset options). o Audio mixers for multiple inputs and control. o Monitor speakers for performers and presenters. • Visuals: o Projectors and projection screens or LED panels for presentations, slideshows, and videos. o Video recording and live-streaming equipment, including cameras and streaming platforms. • Cabling and Power: o All necessary cables and power sources to ensure seamless connectivity. o Surge protectors and battery backups. 3. Staging Coordination While the production company does not provide staging equipment directly, they are expected to: • Consult on staging needs based on event requirements. • Coordinate with our staging vendor to ensure timely delivery and setup. 4. Setup and Teardown • Arrive early for setup and conduct thorough testing to ensure functionality. • Complete teardown promptly after the event, leaving the venue in its original condition. • Staff must be prepared to troubleshoot any technical issues on-site. 5. Staffing and Expertise • Provide experienced technicians for setup, live operation, and teardown. • Assign a dedicated point of contact or production manager for each event. • Demonstrate the ability to adapt to changes in schedules or program requirements. 6. Collaboration and Communication • Attend pre-event planning meetings to align on expectations and timelines. • Collaborate closely with event coordinators, staging vendors, and other stakeholders, ensuring smooth execution. • Maintain open lines of communication during events to address last-minute adjustments.
