Vendor will be responsible for the full performance of all specified services on the first official working day of the contract period or upon a mutually agreed time between the Vendor and the Chief Engineer or designee. Vendor will be responsible for general and emergency service for repair, maintenance and minor alterations to the underground 15kV high voltage electrical lines. Vendor agrees to furnish all labor, materials, tools, and equipment related to providing the services detailed within this contract. Vendor shall, if required, furnish satisfactory evidence as to the kind and quality of materials. Vendors per hour labor rate shall include: Prevailing basic wage rate in the county where the work will be performed. Hourly cash wages for fringe benefits (Health & Welfare, pension, or others) All employer expenses for FICA, Workmen’s Compensation, Liability Insurance, Unemployment Insurance, or any other city, state, or federal requirements regarding employees All costs and expenses for trucks, vehicles, tools, and equipment associated with trade. Travel Material pick-up and delivery Estimates Call-backs Supervision and administrative Overhead and profit The Vendor shall not use any IDOC property such as tools, equipment, ladders, extension cords, mops, buckets, cleaning material, etc. Vendor shall supply all necessary items needed for each job. The Department shall provide electricity, hot and cold water. The Department will not be responsible to provide storage for the Vendor's material, tools, equipment, etc. or be liable for same. Job site shall be kept clean of all unwanted residue, debris, material, empty cans and boxes, tools, and equipment, etc. at the end of each working day. Vendor shall be familiar with the equipment and system to be serviced and maintain an adequate inventory of repair parts, accessories, and supplies. The Department may purchase materials and parts for repair and maintenance direct from suppliers. Replacement parts may be new or reconditioned, at the discretion of the Facility Manager, Engineer, or designee. Replacement parts and other materials used in repair and maintenance, shall be sold at Vendor's cost. The Department may request Vendor to provide copies of material suppliers' invoices to verify cost. The Department may, at their discretion, require waivers of lien for materials prior to payment for goods and/or services. Vendor shall report the existence of any defective equipment, controls, instruments and/or accessories which may require replacement or repairing. This information shall be given to the Facility Manager or designee in writing and include the following information: Defective Item Location of Defective Item Nature of Defect and Impact on Building Operations. Breakdown of Materials and Labor Costs to Replace. If authorized by the Chief Engineer or designee, the replacement shall be made at once. If the replacement item is not in stock, Vendor shall order it at once and make installation as soon as possible. Vendor shall, as requested, furnish supplies, materials, parts, etc. at Vendor's cost, for routine and/or preventive maintenance, repairs, replacement, etc. by Staff Engineers, tradesmen, or maintenance personnel, of the Department. The Department may request copies of the Vendor's suppliers' invoices for verification of costs. Vendor shall, as necessary, instruct Department personnel in the use and maintenance of equipment and systems installed pursuant to this contract. Time and Materials: A written estimate and/or proposal will be required on any repairs, replacements and/or work exceeding $500.00. Estimates and proposals will be in writing with description of work to be performed and detailed breakdown of material, labor, and other costs, and will be priced as per the contract. If said work is authorized by Chief Engineer or designee then work shall be performed on a time and material basis, not to exceed the estimate or proposal. All work, material, parts, etc. shall be guaranteed for one year to be free of defects. Defective items shall be replaced during the first year of operation without cost (including labor cost) to the Department. Vendor shall promptly remove from the premises all material condemned by the Department as failing to conform to the contract and the Vendor shall promptly replace and re-execute their work in accordance with the contract and without expense to the Department. The Department will not pay for 'call-backs' to redo the original job, repair and/or maintenance. Vendor shall be required to perform said services with its own employees and maintain, or have the source to obtain, adequate personnel to fulfill the contract requirements. There will be no subcontracting of labor. Vendor and its employees shall report to and sign in and out with the Chief Engineer or designee indicating times of arrival and departure with a brief description of the services rendered, work order number and/or location in the facility. Sign in and out times shall be indicated on Vendor's job invoice and/or ticket. Vendor shall not commence any work under this contract until he has obtained the approval and been issued a purchase order number from the Department. This number must appear on all Vendor job invoices and/or tickets, and billings. At the completion of each job the Vendor's employee(s) shall report to the Chief Engineer, or designee for approval of the work. Vendor's job work order/ticket shall be signed by the Chief Engineer or designee. The document shall include: Facility name and/or job location Date order received, start and completion date, with times in/out. IDOC work authorization and/or purchase order number. Detailed description of work performed. Breakdown and individual listing of all materials and quantity used, priced at Vendor cost (labor hours cannot be part of this) Listing of each employee, including dates and hours worked Labor hours, both straight and overtime (materials cannot be part of this) Any other allowed charges For procurements conducted in BidBuy, the State may include in this contract the BidBuy Purchase Order as it contains the agreed Supplies and/or Services.
