Provide printing, inserting, and mailing services for bills, invoices, listings, notices, forms, statements, letters, brochures, postcards and applications. 3.1 Secure Archive The awarded Provider must offer access to an online document management and archival system that can be accessed securely via individual logon credentials. The County must be able to view all documents produced by the Provider for at least the previous 18 months. In addition to viewing, the County must be able to print, download and email all documents from the archival system. The system must also contain an access log that lists the date and time that the document was accessed and lists the individual user who accessed the document. The system must offer customized permissions and workflows and allow documents to be searched by name, address, account number and job number. In addition to storing vendor produced documents, the archive must be able to accept upload and storage documents that were not produced by the Provider. The Provider must allow for user-defined search criteria on all imported documents. The County must be able to download or export documents in the following formats with specific page ranges: original format or TIF, multi-page TIF, PDF, single page PDF.
