Vendors should provide a comprehensive proposal that includes, but is not limited to, the following: • Assessment of Current Systems: Evaluate the existing audio/video infrastructure and identify limitations. • Design and Planning: o Recommendations for new audio and video equipment, including microphones, speakers, projectors, screens, and control systems. o Acoustic treatment suggestions for optimizing sound quality. o Design layout for user-friendly operation in both public rental and board meeting settings. • Installation Services: o Detailed timeline for installation. o Minimal disruption to ongoing events. • Training: Provide training for staff on the new systems, with a focus on intuitive use. • Support and Maintenance: Include warranty and 12 months of support and maintenance, as well as guaranteed response times for service calls. Proposals should also include options for ongoing support and maintenance for subsequent years after installation.
