1.0 Office Space and Communications 1.1 Office Facilities 1.1.1 Provide administrative office space and on-site conference space for meetings and special meetings, as needed by the Board. Facilities preferably will be in the Montgomery metropolitan area and must provide accessibility for the handicapped. The Board reserves the right to visit and inspect all operations of the Contractor dedicated to the Board's business at any time during the Contractor’s regular working hours. 1.1.2 Office facilities should include, but are not limited to, standard office equipment normally required to conduct the business of the Board, such as desks, chairs, tables, computers, copiers, file cabinets, copiers, and other equipment. 1.2 Telephone, E-mail, and Other Communications Services 1.2.1 Contractor will provide information to the public on request in accordance with state law, create a communication link between licensees and the Board, establish and maintain e-mail communication, and maintain the Board’s website in a timely manner. The ability for licensees to renew online is required. 1.2.2 Contractor will provide and maintain an application suitable to the Board to provide and distribute messages to licensees on an electronic mailing list. 1.2.3 Contractor will provide, maintain, and pay for a dedicated telephone and fax line in the name of the Board in the Contractor's office with service during regular business hours and a minimum of 8:30 AM to 4:30 PM local time Monday through Friday, exclusive of established state holidays. The FAX line is to operate 24 hours per day, seven days a week. The telephone number will be listed on the Board’s web site and searchable databases under the name "ALABAMA BOARD OF EXAMINERS IN COUNSELING". The telephone and FAX numbers will remail the same, regardless of who the Contractor might be. 1.2.4 Website and email services will be paid by the Board via the Office of Information Technology, State of Alabama. 1.2.5 Contractor will maintain a mailing address through the United States Postal Service, in the name of the "ALABAMA BOARD OF EXAMINERS IN COUNSELING." Mail will be checked regularly. The Board will be responsible for postal and mailing costs associated with sending and receiving mail.
