The successful applicant will engage in/be responsible for, but not be limited to, the following activities: 1. Shall transcribe regularly scheduled sessions and special meetings as scheduled of the Union City Board of Commissioners, Union City Zoning Board, Union City Planning Board and Union City Redevelopment Agency. A list of the regularly scheduled meetings is attached. The schedule of these meetings is subject to change. The aforesaid times are approximate and may change subject to the board calendar. The transcriber must attend the complete meeting. In the event of vacation or unavailability, the transcriber is permitted to utilize a substitute for a limited period, with the approval of the appropriate board. The transcriber SHALL: 1. Set up and transcribe each meeting. The vendor shall provide the transcript of the meeting as requested by the specific Board. 2. Any other service necessary to transcribe the meetings for the City of Union City. 3. The transcriber shall be required to travel to the various locations throughout the City of Union City as set by the annual meeting schedule, as amended, and accommodate any changes in venue or schedule as may be required by the City. 4. Proceedings shall be logged for speaker identification and changes. 5. The transcriber shall produce the verbatim transcript from current and previous years’ meeting tapes with the provision that the contract amount not be exceeded. 6. The vendor shall provide monthly billing statements that include a brief statement showing the original amount of the Contract, any increases established by amendment to the Contract, the amount previously billed under the Contract, and the total amount of unbilled funds remaining available under the Contract, and the total amount of unbilled funds remaining available under the Contract after deduction of the most recent amount billed. A copy of each billing statement shall be made available to the State Fiscal Oversight Officer upon request.
