1.2.1. Implementation 1.2.1.1. Vendor will work with MCOE staff to assess program potential, establish provider and site databases for effective service tracking, and provide implementation training to program leads. This implementation process will be designed to identify areas of documentation for claims submission, charting, and reporting for the purposes of reimbursement of services on or near school sites. 1.2.2. Training and Materials 1.2.2.1. Vendor will provide training and support to billing and providers on the development and implementation of the EHR. 1.2.2.2. Vendor will provide training and support to Local Education Agency (LEA) consortia staff and MCOE staff, including but not limited to, billing staff, technical staff, providers, and administrators. 1.2.2.3. Vendor will provide MCOE staff and LEA consortia with all necessary training around the EHR platform on all the requested features listed under the Electronic Health Records functionality section. 1.3.Electronic Health Record Functionality 1.3.1. Clinical features 1.3.1.1. Showcase the ease of use for the day-to-day clinical documentation including the ability to document and track group services. 1.3.1.2. Demonstrate the ability to use the platform to easily select diagnosis and treatment plan resources such as Wiley Treatment Library. 1.3.1.3. Highlight the ability to create a referral through a web link and referral tracking capabilities. 1.3.1.4. Provide information on the ability to easily upload forms and/or create forms within the EHR. 1.3.1.5. Demonstrate the ability to have an assessment service capability to monitor progress of treatment plans 1.3.2. Customizability and Patient Engagement 1.3.2.1. Highlight the customizability of your EHR system and showcase its patient/guardian engagement abilities, patient portals and ability to easily share and track consent forms. 1.3.2.2. Demonstrate the ability for clinicians, parents, and patients to electronically sign documents or consent forms. 1.3.3. Data Integration and Reporting 1.3.3.1. Highlight the ability of reporting within your EHR system including AD HOC reporting tools and dashboard capabilities. 1.3.3.2. Demonstrate the ability to track services and to use reports for productivity and utilization for all services rendered by staff. 1.3.3.3. Provide information on whether your system is cloud hosted. 1.3.3.4. Demonstrate the capability to receive an automated nightly file from referral database (Bonterra) to update students' enrollment and demographic information. 1.3.3.5. Our Office of Education would create charts by downloading all district student information from our referral database (Bonterra) into our EHR regardless of if the student received any services. If available, showcase the ability to dynamically look up students in a separate database (Bonterra) and source information to create new records in the EHR. 1.3.3.6. Demonstrate the ability for staff to get a snapshot overview of a patient's progress and services provided within their caseload.
