Coordinating daily briefings, work progress, staffing, and other key items with the County. Scheduling work for all team members and contractors on a daily basis. Hiring, scheduling, and managing field staff. Monitoring recovery contractor operations and making/implementing recommendations to improve efficiency and speed up recovery work. Develop forms, databases, etc. for tracking field activities, submitting invoices to FEMA, FHWA, and etc. Such forms, databases and invoices must be compatible with County software and approved by the County. Assisting the County with responding to public concerns and comments. Certifying contractor vehicles for debris removal using methodology and documentation practices appropriate for contract monitoring. Entering load tickets into a database application. Digitization of source documentation (such as load tickets). Developing daily operational reports to keep the County informed of work progress. Development of maps, GIS applications, etc. as necessary. Comprehensive review, reconciliation, and validation of debris removal contractor(s) invoices prior to submission to the County for processing. Project Worksheet and other pertinent report preparation required for reimbursement by FEMA, FHWA, and any other applicable agency for disaster recovery efforts by County staff and designated debris removal contractors. Provide monitors to monitor disaster debris removal contractors to ensure collection is conducted in accordance with County, FHWA, FEMA, and other required standards, including contractual provisions specified in County disaster debris collection contract. Ensure that only eligible debris quantities are being claimed for Public Assistance. Provide monitors at designated check points to check and verify information on debris removal and at Debris Management Sites (DMSs) located throughout the County. Debris monitors must have the ability to estimate debris quantities, differentiate between debris types, properly fill out load tickets and follow all safety procedures. Responsibilities of monitors include, but are not limited to: Report issues to their direct supervisor which require action, such as safety concerns, debris removal contractor noncompliance and equipment use. Properly and accurately complete and physically control load tickets. Ensure that trucks are accurately credited for their load. Ensure that trucks are not artificially loaded (ex: debris is wetted, debris is fluffed, not compacted). Ensure that hazardous wastes are not mixed in loads. Ensure that C&D debris is not mixed in loads of vegetative debris. Ensure that all debris is removed from trucks at DMSs. Report if improper equipment is used. Report if debris removal contractor personnel safety standards are not followed. Report if general public safety standards are not followed. Report if completion schedules are not on target. Ensure that only debris specified in the contract is collected and is identified as eligible or ineligible. Assure work is within the assigned scope of work. Report to supervisor if debris removal work does not comply with all local ordinances as well as State and Federal regulations (i.e., proper disposal of hazardous wastes). Debris monitors are to submit daily reports on load quantities Disaster related damage assessment and reconstruction services, as needed. Final report and appeal preparation and assistance. Cost recovery of eligible funds currently not obligated or potentially de-obligated by appropriate funding agencies. Separate pricing structures for this service may be included in the Consultant's proposal. Other disaster recovery services as requested by the County. EMERGENCY MANAGEMENT PLANNING AND TRAINING The Successful Bidder shall provide the following, if requested by the Town of Dearing: Comprehensive emergency management plans (e.g. COOP, EOP) to include plan development; review, and revisions. Comprehensive mitigation programs to include development of mitigation plan(s), staff training, cost benefit analysis, project management, environmental review and staff augmentation. Development of a debris management plan - including identification of an adequate number of DMS locations. Staff training as necessary. Procurement assistance for debris removal contractors and other services as requested. Project management to include the formulation and management of permanent work projects, task force management. Technical support and assistance in developing public information. Other training and assistance as requested by the County. Other reports and data as required by the County. Other emergency management and consulting services identified and required by the County.
