The successful contractor must adhere to and/or provide the following: • (1) 1000-gallon propane tank with a data management program that can provide real-time information on propane levels. The tank must include a dispensing system and all required equipment including but not limited to tanks, cylinders, racks, pumps, scales, hoses, filters, etc. The awarded Contractor will retain ownership of the propane tank, data management program and equipment. • The pump must record the vehicle number, mileage, date and time, name of driver, and amount of fuel. • Emergency Options: o First alternative site with same or similar capabilities for refueling within 10 miles from main refueling location. o Bob-tail refueling as an emergency option. • Propane gas delivery. • Fuel Branch/Office within 1 hour of the designated site. • Emergency contacts from local Branch. • Maintenance for the propane tank, dispensing system and all required equipment at no additional charge. • Provide the required service and maintenance for propane infrastructure in a timely manner. • Training and refresher training to the staff. • Estimated usage of 24,000 gallons per year with a 20% variance up or down. SPECIFICATIONS 7.1 PROPANE The successful contractor must provide the following: 1. Best quality Propane. 2. All Propane’s shall conform to regulations, which set certain specifications on fossil fuels, which may be burned within the State of North Carolina. Contractor must state the producer of fuel it intends to furnish, together with a certified statement of its analysis. 3. The contractor shall make deliveries of Propane, as directed and ordered into a propane tank at the specified locations. All goods must be delivered in first class condition. Deliveries found otherwise are subject to rejection and replacement. All dispensing equipment shall be in good repair to make deliveries without leaking propane at the points of delivery. 4. The Propane delivered hereunder may be regularly and continuously sampled or parts thereof may be sampled, as the County or their designee may elect. Samples may be collected, prepared, and analyzed by representatives of the County in accordance with methods adopted by the American Society for Testing Materials (ASTM). 7.2 MAINTENANCE • Contractor must provide propane (Autogas) dispenser maintenance at least twice annually to ensure dispensing equipment is operating safely, efficiently, leak-free, and meets or exceeds all regulatory requirements. Maintenance is to be performed on all Autogas dispensers. Contractor is to provide this maintenance at no additional cost to the County and ensure that it is completed in a timely manner. • Contractor must keep a minimum of one (1) compatible pump and one (1) compatible motor in stock at all times to ensure a quick replacement of pumps or motors as needed to keep the Autogas dispensers operational. • Contractor must be able to provide this service themselves, not subcontract, and be able to be onsite within 4 hours. 7.3 TRAINING & SAFETY • Contractor must provide onsite training to County employees on the proper handling of propane and the refueling of propane (Autogas) vehicles. Training must be documented, and refresher training must be offered twice annually as well as upon request from the County
