4.1 User Interface and Accessibility: a. Intuitive and user-friendly interface adhering to accessibility standards. Provide a VPAT as evidence. b. Compatibility with OU’s Single Sign-On c. Ability to integrate with multiple identity providers across different organizational domains. OU uses PingID Single-Sign-On and RSU uses Microsoft Azure Identity. d. Single supplier solution to provide the system 4.2 Policy Creation and Editing: a Seamless integration with multiple Microsoft 365 tenants and Microsoft Office Suites for integrating existing policies b Web-based editor supporting Microsoft Word-like interfaces and HTML c Tracked changes, version control, archival capabilities e. Attachment functionality and/or internal document linking for support documents 4.3 Policy Routing and Workflow: a. Customizable approval workflows and policy routing system b. Notifications and reminders for pending policies or actions 4.4 Integration with Existing Systems: a. Seamless integration with public-facing website for easy access to policies from anywhere. b. Integration of mobile design standards for ease of use on mobile devices. 4.5 Search and Retrieval: a. Searchable repository of policies b. Integration with artificial intelligence search or chatbot to allow easy location of policies, content, and related sources. c. Powerful search functionality with filters based on metadata and content d. Full-text indexing for quick and accurate policy retrieval
