Project management Provide project management services to manage deadlines and coordination of tasks. This will include weekly check in meetings with city staff. Budget management Review the budget prepared by staff and keep track of related expenses throughout project. The city will cover the following expenses: venue, speaker fees, food, childcare, translation services, promotion, and printing. The city is seeking assistance tracking all expenses and ensuring that expenses do not exceed the event budget. Event design and space planning Plan the event design based on the venue, event type, and anticipated turnout. Confirm design with staff before implementing. Event logistics and coordination Coordinate all on-site event details and act as point of contact for all vendors, including venue, audio/visual equipment, food and beverage, promotional products, and permits. On site event manager Provide an on-site event manager for assistance, as needed, during events. Discussion facilitation Provide facilitation and note-taking support for the discussion portion of each event series. Event promotion Work closely with City Communications staff to plan for and manage the event promotion schedule and budget.
