Specifications include, but are not limited to: a. Become familiar with and review plans, specifications, and other contract and construction- related documents. Become familiar with traffic control plans, construction schedules, construction sequences, and permit requirements from other agencies. b. Arrange and conduct Pre-Construction meeting, inviting general contractor and project stakeholders. Prepare minutes of Pre-Construction meeting for distribution to all attendees. c. Provide and maintain sufficient field personnel to administer and manage construction contract. d. Review construction schedule, including activity sequences and duration, schedule of submittals and delivery schedule of long lead materials and equipment. Review contractor’s update and revisions as may be required to reflect actual progress of work. e. Schedule and conduct progress meetings to discuss contract issues, procedures, progress, problems, change orders, submittals, request for information (RFIs), deficiencies and schedules. Prepare minutes of progress meetings for distribution to all attendees. f. Process, track and approve contractor’s submittals for City staff and process project design consultant’s review and approval. g. Process, track and respond to RFIs, submittals, shop drawings, proposed change orders and revisions. h. Review, evaluate and track proposed change orders and the project contingency balance. Review estimates for reasonableness and cost effectiveness and provide recommendations to City. i. Maintain cost accounting records on authorized work performed under contract unit costs and additional work performed based on actual quantities or costs of time (labor) and materials (T&M) and maintain progress billing. j. Develop a reasonable cost control system, including regular monitoring of actual costs for activities in progress and estimates for uncompleted tasks and proposed changes. Identify variances between actual and estimated costs and report such variances to City at regular intervals.
