Specifications include, but are not limited to: 3.1 Contract Items and Mandatory Requirements: Vendor shall provide Agency with the Contract Items listed below on an open-end ad continuing basis. Contract Items must meet, or exceed, the mandatory requirements as shown below. 3.1.1 Vendor must be a licensed Refiner, Distributor or Dealer. 3.1.2 Vendor shall submit references on working with vaporizers, and bulk storage tanks. 3.1.3 Vendor shall supply only HD-5 grade propane. 3.1.3.1 Vendor shall provide proof of the quality of product prior to contract award and upon request by the Agency at any time during the life of the Contract. Such proof shall be propane grade as specified by the Refinery and in these specifications as HD-5. 3.1.4 Vendor must place the facility on an “automatic fill” program. The object of the automatic fill program is to eliminate the need for Agency personnel to monitor fuel levels and place orders, while at the same time not running the risk of being without fuel. 3.1.5 If propane is needed outside of automatic fill, orders placed by the Agency personnel, must be delivered within 48 hours of the time of order. 3.1.6 Agency orders shall be placed by telephone or facsimile. It is the intent of the Agency that “manual” orders of this type be the exception, and shall only be used in other than normal circumstances. 3.1.7 Vendor shall replenish the facility’s fuel tank(s) automatically without an order being placed by the Agency personnel. Automatic refill schedule will be established once the agency and vendor have determined accurate delivery timeframes. 3.1.8 In the event any adulterated or substandard fuel is delivered, all costs associated with emptying and cleaning the Agency tank(s) shall be the responsibility of the Vendor. Adulterated, or substandard, fuel means fuel containing less than 90% propane or more than the maximum of 5% propylene. 3.1.9 The Facility Owns Five tanks and leases an additional two. There is a total of seven tanks at the facility: six tanks have a capacity of 1,000 gallons and one tank has a capacity of 500 gallons. The Facility will only accept deliveries on weekends and evenings in emergency situations.
