Specifications include, but are not limited to: A. Applicant Portal: System will provide the ability for applicants to submit their initial application and upload supporting documents. Users will have the capability to upload additional requested information as needed. The following programs will need to be supported in the Applicant Portal: a. Invest Hagerstown: City Center Redevelopment Grant b. Invest Hagerstown: City-Wide Redevelopment Grant c. Invest Hagerstown: Rental Rehabilitation Grant d. Invest Hagerstown: Commercial Sign & Façade Grant e. Invest Hagerstown: Homeownership Grant f. Partners in Economic Progress (PEP): Building Rehabilitation g. Partners in Economic Progress (PEP): Rent Relief h. Pass Through Funding (Community Legacy): Fire Suppression System Grant B. Staff Dashboard: System will provide a dashboard for internal staff to allow the interaction of submissions and data. This will include the tracking of deliverables for customized incentive agreements that are not part of the Applicant Portal. C. Manages Deadlines: System will manage deadline dates and provide automatic reminders of items required and project completion dates. D. Workflow Process: System will utilize a process for viewing, assigning, and completing tasks by staff associated with each application submission. E. Progress Status: System will provide the ability for applicants and staff to monitor the progress of applications and determine current application workflow status such as: a. “New Application”, b. “Supporting Documentation Needed” c. “Reviewed – Action Needed” d. “Approved – Project Pending” e. “Approved – Project Underway” f. “Complete – Receipts Under Review” g. “Completed” h. “Denied” F. Required and Optional Fields: System will provide the ability to assign text and radio fields as “required” or “optional” to be completed by the applicant. “Required” fields will prevent an applicant from progressing if left blank. G. Conditional Logic: The system will employ conditional logic to generate additional questions, dialogue, or statements on eligibility for a program as needed. H. Signature Capture: Application must have a way to capture a digital signature on form/application submissions. I. Data Comparison: System will allow for the comparison of financial data stored in the system year over year. J. Search Function: System will utilize a search feature that allows for partial searches in addition to exact for individual contacts, properties, businesses, and property addresses. K. Logged Applications: System will link and log current and prior applications to a contact and property within the system. L. Cloud-Based Storage: System will provide cloud-based storage of active and completed applications.
