Specifications include, but are not limited to: A. Project Management and Coordination 1. Perform Project coordination, monitoring and administration. 2. Attend Project kickoff meeting, progress meetings, Project coordination meetings, design review meetings, pre-bid meeting, and pre-construction meetings. 3. Monitor task budgets and Project schedule. 4. Perform quality assurance/quality control (QA/QC) activities. 5. Prepare monthly progress and cost summary reports and invoices. 6. Identify any permitting agencies including, but not limited to, City Building Department and PG&E, and their submittal requirements to successfully procure the permit. Obtain all relevant permits at the appropriate time to not cause schedule delays. B. Site Investigation, Data Collection, Record Research 1. Review existing records and data including but not limited to geographic information system information, records, drawings, reports, maps, and other documents relevant to the limits and scope of this Project. 2. Coordinate with relevant utilities and agencies (PG&E, SFPUC, etc.) to obtain existing utility mapping for the pipeline alternatives and coordinate the relocation of utility lines and appurtenances, if any. 3. Perform soil analyses to determine the corrosion along the pipeline alignment if replacement option is selected. The Cathodic protection system shall be designed based on the corrosion study result. 4. Review existing site conditions and evaluate which site features can be salvaged or re-purposed for the new tank and which need to be removed and replaced. Evaluate the condition and feasibility of the existing gates on the access road and other relevant site features. 5. Review of the City’s hydraulic model and coordination with West Yost Associates to determine the most cost-effective method to maintain water distribution to zone 2 during construction. 6. Perform a designated materials survey to determine if Asbestos is present onsite and develop mitigation plans if necessary. C. Preliminary Design (30% Design Submittal) 1. Provide recommendations for construction methods, Project phasing (if any), replacing or slip lining the existing water main supply line and/or the pipe connecting the tank to the adjacent pump station, and tank footprint. 2. Procure services to perform aerial or ground surveying, and mapping. Survey shall extend 100 feet beyond the Project limits. Provide the survey results in the raw data format and plotted on a map in pdf format 3. Develop design base mapping which includes utilities, rights-of-way, easements, and lot lines. 4. Develop plan sheets for: o Pipelines showing existing utilities and proposed alignments at 1-inch equals 20 feet scale. 5. Perform field investigation of the alignments to determine the constructability issues, alignment location and utilities clearances. Consultant shall note any trenchless construction that may alleviate the construction impact to the public and environment. 6. Identify utilities to pothole (Assume 20 potholes). 7. Perform a site-specific geotechnical study to investigate earthquake fault rupture and provide geotechnical recommendations for construction. 8. Perform lead paint and asbestos testing and recommend any required abatement. 9. Prepare list of technical specifications and engineer’s cost estimate. 10. Prepare a technical memorandum summarizing how the design satisfies performance requirements and how these requirements will be verified during construction. Deliverables: Three (3) sets and an electronic PDF copy of the geotechnical report and 30% design submittal shall be presented to the City for review. The submittal shall include conceptual design with plan views showing the tank, pipeline alignment, existing utilities and probable construction cost estimate. One meeting shall be scheduled with City staff to review the comments for the 30% design submittal.
