Specifications include, but are not limited to: 3.2.1 Category One- Provide audiovisual hardware and related equipment. This may include but is not limited to: • Control systems, systems, mixers, processors, monitors, touch panels, projectors, screens, cameras, and microphones, keyboards, mice, switches, and modules to expand or provide functionality in audiovisual hardware and related equipment. • Cables, connectors, adapters, brackets, racks, cabinets, furniture to house AV equipment, devices, and equipment to organize and manage cabling, raised flooring systems to facilitate changes in courtroom layout and/ or technology. • Service and maintenance contracts. o Coordinate with ordering JBE as needed to facilitate quote development. Prepare quote packages that clearly identify device, product ID, unit cost, quantity, extended total, discount if applicable, taxable/ nontaxable, and shipping cost. Quotes must also clearly identify the process for changing, cancelling, or returning the equipment that has been ordered. • Provide lead times for all equipment quoted prior to order. • Provide detailed shipping information including carrier and tracking number. • Continuously monitor and notify ordering JBE of shipping updates, including delays or possibility of expedited order. • JBE reserves the right to require logical diagrams illustrating proposed solution as part of the quote package. 3.2.2 Category Two: Design, construct, and/or program audio visual systems. This may include, but are not limited to: Design new or upgraded audiovisual systems. (Services may include but not limited to) • Conduct site visits to determine the scope of the projects. • Formulate a plan of action together with the stakeholders. • As the design evolves, continue to communicate with the stakeholders to keep them apprised of the progress and report updates. • Determine what equipment needs to be replaced and what can be re-used. • Make drawings and write specifications for all assigned work. • Provide project budget estimates. • Prepare a bid package that meets the requirements of the Judicial Council of California. • Evaluate the bids and advise which contractor(s) are most qualified to perform the work. • Evaluate change orders for both financial, technical and functional issues, in cases where unforeseen issues are discovered during installation or construction. • Perform a punch list at project completion. • If required, do a post-completion do a post-completion evaluation to confirm that systems are operating per design. • Consultant may NOT bid on any construction work they have recommended. (No Follow On). • JBE reserves the right to require logical diagrams illustrating proposed solution as part of the quote package. Construct, implement new or upgraded audiovisual systems. Services include: • Procure, furnish, and install audiovisual systems included in design. • Program the installed systems to work with the facility infrastructure. operation and maintenance staff including step-by-step written directions for troubleshooting. • Provide training to operation and maintenance staff including step-by-step written directions for troubleshooting. • Provide written warranty for the completed work. The duration of the warranty shall be dependent on the scope and negotiated at the time of bid proposals for specific projects. • Conduct service visits as needed during the warranty period. • Evaluate change orders for both financial, technical, and functional issues, in cases where unforeseen issues are discovered during installation or construction. • Perform a punch list at project completion. • If required, conduct a post-completion evaluation to confirm that systems are operating per design. • JBE reserves the right to require logical diagrams illustrating proposed solution as part of the quote package.
