Specifications include, but are not limited to: Task 1 – Project Management The Consultant will manage project tasks including work needed to: • Lead, direct, coordinate, and monitor the Consultant team • Prepare for, attend, and document project kick-off meeting, field review, type selection concurrence meeting, monthly team meetings, and action items • Prepare, coordinate, and maintain (update) a critical path method schedule using MS Project including identifying major delivery milestones and tasks • Miscellaneous coordination and support including assisting the County with meetings and coordination efforts with property owners • Prepare monthly invoices including a summary of specific work completed (including breakdown of hours by task to assist County with budget tracking) • Prepare monthly progress reports (to be submitted with monthly invoices) including discussion of critical items or decisions, recommendations to address items, work accomplished during that month and anticipated work for the following month It is anticipated that project development team (PDT) virtual meetings will be held monthly between the consultant, County, and sub-consultants (as needed). The Consultant will prepare and distribute the meeting agenda including ensuring all necessary participants are invited and have access to join the meeting (for virtual meetings) including arranging all meeting times, locations, etc. Consultant shall prepare and distribute meeting minutes to all participants within five working days after the meeting. The meeting minutes shall include an updated schedule (if necessary) and a list of “Action Items” explaining the action, when it is due, who is responsible, and the date it was completed. The Consultant shall have a quality control plan for the Project to ensure design calculations, exhibits, plans, reports, etc. are independently checked, corrected, and “back-checked” for accuracy, completeness, and constructability. Task 2 – Surveys, Mapping, and Right-of-Way (Optional) The County anticipates providing the surveying and mapping for this project. However, at the County’s request, the Consultant may be asked to perform a topographic survey (using the Consultant’s recommended survey method as approved by the County) to prepare the base mapping for the project. The horizontal datum used in surveying and mapping shall be the California Coordinate System of 1983 (CCS83), Zone IV, using the latest published epoch from either the California Spatial Reference Center or the National Geodetic Survey datum. The elevation shall be based on the North American Vertical Datum of 1988 (NAVD88) and if a GEOID model is used, it shall be the latest published model.
