Specifications include, but are not limited to: The county is seeking proposals for professional services to partner with the county’s Finance and IT departments to implement Rise with SAP S4/HANA Private Cloud Edition, Premium using the Brownfield approach and SAP Ariba SNAP Buying. The following objectives have been identified for this contract: 1. The implementation partner should meet the parameters, conditions, and mandatory requirements presented in this document. 2. The implementation partner shall develop a project plan that provides guidance regarding the solution design, avoids known pitfalls, provides recommendations and accelerators to improve timelines, and that will ensure a successful migration. 3. The implementation partner shall provide implementation services meeting the professional goals of Sedgwick County and the specified timeline set in place to complete the implementation project. 4. The implementation partner shall have the expertise and knowledge to lead Sedgwick County through the implementation delivering efficient, high-quality work. 5. The implementation partner should have the ability to make changes within the project plan, when unknown situations occur, and still maintain a successful implementation. 6. The implementation partner chosen will have the best proven “track-record” in performance, service, and customer satisfaction and shall establish contract pricing for support, implementation, and training with Sedgwick County utilizing payment with milestones. 7. The implementation partner shall provide the implementation solution that has the most advantageous overall cost to the county. 8. The implementation partner shall have a high level of integrity, be engaged, and committed fully to the success of the S/4HANA and Ariba SNAP Buying migration and implementations. V. Scope of Work The items listed in this section are requirements for completion of services under this contract. The implementation partner shall furnish labor, parts, material, and equipment necessary to perform the following: A. Project Requirements • Implement Rise with SAP S/4HANA Cloud Private Edition, Premium (S/4HANA) using a Brownfield approach. • Implement Ariba SNAP Buying with $300,000,000.00 spend cap. • Provide a project manager full-time at 100% to manage the project from start to finish. • Use the SAP GUI. (The Fiori interface will not be utilized initially unless required by a specific transaction.) • Develop a project plan, with key milestones and durations, including known pitfalls and recommendations/accelerators to improve the timeline and ensure a successful migration. The goal is to start the implementation with the selected partner in October 2024 with a go live goal of October 2025. • Develop a data migration plan and transformation process. The selected implementation partner will be responsible for testing and validation of all data which includes change logs and workflow history. • Develop and implement an end user training plan including documentation. The county prefers training be done on-site via a train-the-trainer approach. • Provide knowledge transfer and support documentation for the Sedgwick County ERP team. • Configure, migrate, and test Business Partner-Customer/Vendor Integration.
