Specifications include, but are not limited to: Photographer must take pictures of ALL GPRA events as requested. • Must provide free 8X10 team pictures for up to five coaches in each sport for each team. • Must provide 1 free 8X10 to Gainesville Parks and Recreation of all pee wee pictures. • Must provide a CD/DVD with limited reproduction license to Gainesville Parks and Recreation of all team photos in each sport and all pee wee sports at a size of at least 5X7 inches at 150 PPI. • Must provide proof of liability insurance and add Gainesville Parks and Recreation as an additional insured. • Must accept the following forms of payments: Checks, Cash and 1 major credit and debit card. • Must provide adequate staff for registration tables with forms at picture sessions. • Must provide adequate staff for all scheduled picture sessions to ensure picture time schedule is followed. • Must provide all equipment necessary for all different sports pictures and special events. (Examples: backdrops, benches, props, portable large risers adequate for football teams etc.) • Must have a two-three week turnaround time for all pictures. • Must provide order forms for distribution. • Photographs must be packaged separately and securely by team and delivered to Gainesville Parks and Recreation for distribution to teams. • Must provide resumes for all photographers with references and any professional affiliations. • Must provide at least the packages listed in bid requirements. • Must provide a reasonable amount of A La Carte items and photo novelty items. • For Quality Assurance please provide with bid a sample of package 5 actual photographs that are representative of vendor’s standard quality. • Must coordinate with GPRA staff in advance for all photo sessions. • Must provide complete sales records in each category of sales along with payment in full of sales commission to Gainesville Parks and Recreation.
