Specifications include, but are not limited to: ● Product Evaluation ○ Provide district IT staff with an estimated potential return ahead of any collection, transportation, or processing. ○ District Technology staff will be advised what compensation solutions would best serve the district for each pickup. ○ Specifics will be agreed on before work initiates to ensure services are in-line with district requirements. ● Organization & Pickup ○ Trained professionals who are employees of the provider will quickly and safely palletize, box, and count devices meant for collection and shipment to an off-site location for processing. ○ Provider must offer multi-site pickup or centralized location collection, which can be scheduled at regular intervals or on-demand. ○ Upon arrival at the provider's sorting center, they shall create an initial “Receiving Report” that contains the weights and categories of all devices received. ● Required Inventory Reports ○ Provider shall utilize trained technicians to complete a full audit process ■ Inspect each device in-depth for signs of damage, missing parts, cracked hinges, missing keys, screen white spots, screen scratches, screen cracks, damaged ports, etc. ■ Each item will be function tested for audio, video, touch pad, and screen quality ○ Reports to be provided to The District: ■ Receiving Report – Gross weight of material received by pallet and class ■ Inventory Detail Report – Complete listing of received item with status/disposition. ■ Details to be provided include serial, make, model, processor type, HD type, grade, notes, etc. ■ Standard Audit Report - Lot summaries of inventory received ■ HD Audit w/ Certificate of Destruction (COD) – Hard Drive audit detail with Certificate of ■ Sanitization/Destruction ■ Monthly Trailer/Lot Summary Report – Net weight by Lot ● Payout Summary: Purchase order per lot received Data Deletion & Security ○ Follow destruction protocols approved by the US National Institute of Standards and Technology ○ Devices that fail data deletion attempts or require removal will be physically destroyed and appropriately recycled ○ Certificates of erasure by serial number must be created for each device sent through data deletion process to verify all data has been overwritten or erased. ○ Erasure/Data Destruction reports will be made available to your district upon request ● Public Re-Sale & Bid Transparency ○ Inventory list will be made publicly available on multiple public electronic reseller platforms such as Broker Bin, Trade loop, etc. ○ Share competitive bids with the District Technology to ensure a transparent remarket process is being followed. ● Packing & Shipping will be at no cost to the District
