Specifications include, but are not limited to: 1. Vendor shall provide all labor, personnel, equipment, supplies, secured vehicles, material, supervision, and other related supplies to provide on-site & off-site destruction services as specified. 2. Vendor’s employees must always register at the front desk of each facility and wear Department Visitor identification badges on premises. 3. Vendor’s employees must be courteous, professional and must not be disruptive while on the premises. 4. Vendor shall provide the required flat surface locked bin console(s) (approximate 80-100 pounds) or secured plastic wheeled 96-gallon (approximate 300 pounds) and/or secured plastic 64-gallon (approximate 200 pounds) bin(s), as specified for each facility location. Content of bins and consoles shall be collected and destroyed at each visit. Additional bin console(s) and secured gallon bin(s) shall be provided to the Department upon request and at no cost. 5. Vendor must certify and maintain the confidentiality of the material while in its possession. 6. Upon destruction of the records and prior to payment, the Vendor shall provide the State with an itemized Certificate of Destruction reflecting the destruction of the records for all material shredded that must include, at a minimum the following: a. Location and name of agency for whom the on-site shredding services were provided b. Date of shredding c. Purchase order number d. Signature and title of Vendor’s employee providing services e. Signature of agency representative 7. Any additional purging services will be handled separately and are not included as part of this contract. 8. Local office addresses within a city may change during the contract as new leases are negotiated. 9. Locations may be added at any time during the contract period at the same price as other offices in the area, within a seventy-five (75) mile radius.
