Specifications include, but are not limited to: 1) Barcode/QR code labeling and scanner system a. Create Asset ID b. Preference for mobility c. Ability to use serial or model numbers in lieu of barcode for small items 2) Customizable fields for information based on categories a. Example: Construction tools have different information (and reporting) than electronics, heavy equipment, or vehicle type categories 3) Customizable fields for tracking and reporting a. Example: We may want to add fields such as Purchase Order (PO#) asset was purchased under, dollar value, and asset type (depreciable) for financial reporting. b. Example: Reporting by assigned person, department, location (building, room, vehicle, etc.) c. Ability to self-customize as needed 4) Simplified Check In/Out process 5) Drill down/pivot search capabilities a. Example: Search ID/Code# to find where it is assigned and display other assets also assigned, drill down to asset information. 6) System interface configurable a. Example: Finance department would require access to specific reports where IT staff may require access to enter technology specific assets not handled by the main asset management staff. Contracts department may need to enter contract or procurement specific information to an item, separately from the asset management staff. 7) Additional consideration (non-requirement added value for evaluations) a. Software integrations with current systems b. License/seat flexibility and central account management (user assignment changes) c. Workflow capabilities (approvals, notifications, etc.) d. Contingencies, data ownership, data privacy
