Specifications include, but are not limited to:Through this Request for Proposal (RFP) the Office of Purchasing & Contracting (hereinafter the “State”) is seeking to establish contracts with one or more companies that can provide 3 and 5 gallon bottled Drinking Water cooler dispensers for rent. Current pricing: 3 Gallon $1.19/ea., 5 Gallon $1.57/ea., Bottle deposit $5.00/each, Hot and Cold dispenser, monthly rental $.75/month. Cold water dispenser, monthly rental, no charge. Water cups, 100/pk. $3.76/pk., dispenser for cups, $12.95/ea., bottle buddy $29.95/each (holds 3 bottles.) 2.1. All products provided by the contractor must meet all federal, state and local standards for quality and safety requirements. Products not meeting these standards will be deemed unacceptable and returned to the contractor for credit at no charge to the State. 2.2. The water to be provided must not contain any chlorine, sodium, hazardous chemicals, and have low levels of mineral content. 2.3. Vendor must provide a certified lab reports verifying the water content. 2.4. Equipment: the cooler will remain the property of the contractor and are the responsibility of the vendor to maintain and service on an as needed basis. All equipment shall be clean and in good working order. An annual cleaning an inventory of all equipment, water dispensers will be performed each August. All repairs and replacement of any defective equipment are to be completed within one business day. Full maintenance of all equipment is to be included in the monthly rental fee. All repairs and upgrades to equipment shall be at the cost of the vendor. A list of locations and serial numbers shall be submitted to each business office within 3 days after equipment is installed. 2.5. Inventory: The inventory of water on-site is to be maintained at the level sufficient to supply offices for two weeks. This level will be determined and may be modified by the department/division supervisor.
