Specifications include, but are not limited to: The focus of this effort is to implement a new Enterprise Resource Planning System (ERP) that will accommodate at least 1800 users. The system will support the City’s vision to deliver integrated, auditable, efficient financial and process management services to staff and citizens and enable the organization to take a strategic approach to managing resources. The City’s goal is to gain efficiencies and update existing processes through an all-in-one ERP, focusing on improving the timeliness, accuracy and consistency of information, and improving internal operations. The City currently uses many manual interventions to validate and manipulate data, or to transmit data from one system to another. The elimination of these manual steps is of high priority to the City. The successful Offeror will be required to implement a complete, integrated and functioning ERP, and prepare the City to support and use it effectively for the foreseeable future. The City would prefer that all proposed services be directly provided by the Offeror. If your experience and expertise has demonstrated to your firm that the use of subcontractors would be advantageous to the City, please describe how they will be used in the Project Approach section of your proposal. However, the City reserves the right to approve or deny any subcontractor chosen by the Offeror. The new ERP system should meet the following objectives: • Consolidates information, links, processes and functions, and eliminates separate departmental systems/spreadsheets in favor of a single system that connects the City’s financial and non-financial applications. • Eliminates the need for redundant data entry. • Provides a consistent, user-friendly and intuitive user interface to promote system use and productivity, • Provides embedded processes designed to tie functions together seamlessly, • Streamlines business processes to take advantage of best practices through automation, integration and workflow. • Provides interface capabilities with third-party systems. • Improves and provides necessary reports and access to data through inquiry or drill down capabilities, including a user-friendly self-service ad-hoc reporting tool.
