Specifications include, but are not limited to: 3.4.1 TIER ONE CORE SPECIFICATIONS The following are function(s), feature(s), or performance that the Vendor must meet. Proposals that do not meet these requirements will be considered non-responsive and ineligible for award. General Requirements: ● Allows multiple users who can search for and request rooms on multiple campuses ○ Possible solutions include, but are not limited to, open search/view mechanism with request form and limited users (up to 20) who manage registrations or a system where unique users request rooms (user base of 500) ● Scalable with regard to number of users and number of rooms ● Allows users to request space for an event on single or multiple dates or recurring dates or random dates ● Allows users to request resources (such as audio/visual equipment) needed for each date ● Manages meeting spaces as well as classrooms (conference rooms, possibly civic center) ● Tracks availability of rooms and resources ● Allows multiple users (up to 20) who can confirm room reservations ● Identifies room/space characteristics: ○ Capacity ○ Equipment ○ Accessibility ○ Maps/Floor plan/Pictures ○ Furniture ○ Security (door, building) ○ Restriction type (user, department, lab, etc.) ○ Room type (lab, fixed seating, tiered, etc.) ○ Room restrictions (no eating, no drinking, etc.) ○ Availability (hours) ● Indicates room conflicts and suggest available rooms through both course building and room reservation modules ● Easily shows a room schedule, even to non-schedulers (like deans, department chairs, maintenance, others at the college) ● Provides a graphic calendar showing when and where rooms are available ● Provides the ability to assign and/or respond to room-related tasks, which may include photos and diagrams ● Has customizable forms for room reservations ● Has custom branding features ● Automatically populates classroom assignments back to Colleague ● Allows administrators to approve or reject updates and deny/change/update/cancel room requests/reservations/assignments as needed ● Automatically sends confirmation upon approval of reservation; confirmation may be printed ● Automatically alerts building administrator responsible for approving requests of room reservation requests ● Does not allow double-booking ● Provides room conflict resolutions/alternative rooms ● Provides online product help, extensive user training, and product setup ● If scheduling software does not include catalog software, it must be able to integrate with 3rd party catalog software