Specifications include, but are not limited to: Essex County College is seeking proposals for Charter Bus Services for student activity trips, band, summer youth programs athletics and other approved activities on an “as needed” basis in accordance with the instructions, terms and conditions, requirements and specifications contained in this solicitation. This RFP will identify one or more organizations who can provide these services as an Open-Ended Contract, Purchase as Needed. The college may make single or multiple awards to different organizations. Vendor(s) shall include a complete description of all vehicles sizes and services offered in their Proposal to meet the criteria outlined throughout this RFP. The Athletic department may request 56 or 25 passenger buses (depending of size of team). Some trips require overnight stays. For overnight trips, the vendor is responsible to book the drivers room. In most cases, teams will stop for a meal when traveling to and from the destinations listed. The Athletic department scheduled trips may be cancelled/postponed past the 24 hour cancellation policy due to weather or other unforeseen circumstances. The College reserves the right to reduce or cancel the requested number of buses even if the cancellation is past the 24 hour period. The College will notify all parties involved as soon as possible. Please provide your cancellation policy and associated fees. Furthermore, the College reserves the right to reschedule a canceled trip. In the event the bidder awarded this contract cannot provide buses on the new date, the College can obtain service outside of this contract.