Specifications include, but are not limited to: The City of Port Arthur is seeking a qualified repair/machining/fabrication service shop, which provides on-demand response to the Request for Proposals (RFP) to furnish all labor and materials to repair, service, fabricate, install, and wire process systems for the City of Port Arthur. This service is consisting of repair, maintenance, fabrication and refurbishment of various pumps, blowers, bar screen and clarifier mechanisms, gearbox, motors, valves, and related equipment used by the Utility Operation Department. 1. The maintenance shall include both fieldwork and shop work, as necessary to restore equipment to operate in the event of a breakdown, failure, or, inability to operate in an acceptable manner. 2. The repairs shall be defined by a scope of work, generated for each job. In general, consisting of mechanical repairs, parts replacement, fabrication, and when required machine work to restore various equipment to its normal operational condition. The contractor shall be capable of responding within one (1) hours’ notice in the event of an emergency condition when required. 3. The work will be unscheduled intermittently and on an “as needed” basis. The contractor will be expected to have personnel and equipment available for field repairs if required. 4. Contractor shall maintain a staffed office for the processing of work orders and specific jobrelated information during normal working hours, 7:30 A.M. to 4:00 P.M., five (5) days a week. An emergency “on-call” number, or answering service, shall be provided by the Contractor to answer all calls placed after normal working hours seven (7) days per week and during holidays. 5. The Contractor is expected to perform all work in a competent and professional manner. Any damage to a City building or facility, either direct or indirect, resulting from the Contractor or his employees, must be repaired fully and completely at the Contractor’s cost, including work, materials, and any litigation fees that may be incurred to recover the cost of such damages not repaired in a workmanlike manner. 6. The City shall be invoiced for all replacement parts and/or materials provided by the Contractor, at the Contractor’s cost plus a percentage amount to be stated on the Bid Sheet. Invoices reflecting materials unit costs in excess of twenty-five dollars ($25) shall be accompanied by a copy of the vendor’s invoice for said material. The City reserves the right to furnish replacement parts and/or materials for any work provided by the Contractor. 7. The City will issue a work order and scope of work for each job. Each job shall be billed separately including required replacement material invoices. Each invoice provided for the work shall bear the City’s contract number and related work order number. No invoice will be paid without authorized Work Order and Contract numbers identified on the invoice. 8. Vendor shall provide a written estimate of job cost prior to commencement of work. 9. During the progress of the work, if it becomes evident that the actual cost of the job will exceed the estimate by ten percent (10%) or more, the vendor shall immediately notify the originator of the work, making them aware of the situation and request further instructions. 10. Each job shall be warranted for at least a twelve (12) month period. The vendor shall extend Manufacturer warranties to the City on parts provided by the vendor.