The successful Proposer will perform a cost-benefit evaluation and will document the advantages and disadvantages of maintaining the Program as is and outsourcing the Services to a vendor. The evaluation will consider factors such as: • Cost of Agency maintaining and operating the current Program. This must include assessing the staffing size for appropriateness, • Cost of a vendor to perform all services of the Program. • Cost to transition from government to vendor. • Anticipated benefits and drawbacks of outsourcing the Program to a vendor. • Evaluate statutes and administrative rules (See Section 2.3.2)that govern the Program. • Recommend revisions to statutes or administrative rules that would hinder a transition to outsource the Program. • Risks to outsourcing the Program, if any. The evaluation must include the analysis of staff hours, time, and cost required to: • Hire, train, and manage employees’ performance. • Provide customer service. • Schedule meetings and manage communication, • Order supplies and processing invoices • Clean and screen properties for sale or auction • Intake property (receiving and cataloguing). • Verify item received, inspect condition, and assign value. • List items for online auction or local sale. • Auction items (as needed). • Receive payment/complete necessary paperwork/arrange pickup or shipping. • Provide any other pertinent services. The successful Proposer will perform and provide the following: • Schedule and participate in a kickoff meeting & draft a meeting summary for the project. • Interview the Program’s staff members to collect data necessary to perform the analysis to produce reports. Interviews can be individuals or groups. • Participate in project management and meetings’, and draft project reports. • Present findings to DAS including answering questions about the process, findings, and recommendations. The successful Proposer will develop a report, to include all areas evaluated, findings, cost analysis, risks and drawbacks, recommendations, and next steps.
