Specifications include, but are not limited to: 2.2.2. Tax Sale Display Ad – for Boone County Collector Office. 2.2.2.1. Publication: Published once a week for three consecutive weeks on Wednesdays. 2.2.2.2. Data Format Testing: Before the bid award, Bidders may be required to perform a test confirming system compatibility with the formatted information provided by the Collector. 2.2.2.3. Data Format Submission: Information for each of the three publication dates will be different. The Collector will provide the information by e-mail for each publication date. 2.2.2.4. Advertising Format: Information shall be published using a display format (historically 5 columns) or Standard Advertising Unit approved by the Collector’s Office. The type should be no smaller than 7-point size. 2.2.2.5. Advertising Confirmation / Certification: The contractor shall provide to the County an Affidavit of Publication for each insertion date. This Affidavit shall be accompanied by one sample of EACH advertisement. 2.2.2.6. Deadline Date and Time: The County will provide an e-mail PDF publication to the Contractor on Monday by noon for Wednesday’s paper. 2.2.3. Award: Awards may be made to multiple responsive and responsible bidders who are best qualified to perform under the terms and conditions of the contract, and whose circulation numbers are deemed to be the most advantageous to Boone County’s advertising needs. Selection of which newspapers to advertise in will be made on a case-by-case basis considering price and circulation information factors. Boone County reserves the right to consider circulation and related factors in selecting the most appropriate newspaper for placement of departmental advertisements. 2.2.3.1. Award: Boone County will evaluate and award the bid based on the following criteria: a. number of subscribers b. cost for advertisement c. cost per subscriber (based on circulation 2.2.4. Bid Pricing: Bidders shall provide pricing for ‘per line’, ‘per column inch’, and a flat fee for (Probate Notices). County departments may use at their discretion, single-column ads, multiple-column ads, and display-type ads to meet their operating needs. Refer to Response Form, Section 4. 2.2.5. Escalator Provision: Prices throughout the initial first year of the contract shall remain firm/fixed. Written requests for price revisions after the first year period shall be submitted to the Purchasing department 45 days before renewal. The County reserves the right to reject any price increase and to terminate the contract. 2.2.6. Estimated Quantity: Boone County spent approximately $17,000.00 on advertising in the previous renewal period of the current contract (May 1, 2022 – April 30, 2023). This is an estimate of the total amount to be expended during the year. The County does not guarantee any specific amount and shall not be held responsible for any deviation. This contract shall cover the County’s requirements regardless of the estimated amount listed herein. 2.2.7. Circulation Requirements: Awarded Contractor(s) shall have a general paid circulation in Boone County. The newspaper(s) selected for Boone County publications shall not be a trade, religious or fraternal publication. 2.2.8. Point of Contact Requirements: The successful Contractor(s) will be required to provide Boone County with the name(s) and phone number(s) of at least one dedicated customer service representative charged with taking advertising orders, and at least one company representative charged with handling billing questions and requests. 2.2.9. Order Processing/Billing/Payment: Boone County departments will be placing orders directly with the successful publication(s). Each department is to be billed separately monthly. Invoices must include an itemized history of each ad placed and the rate charged. Payment will be made within 30 days after receipt of a correct and valid monthly statement. Purchase Orders must appear on invoices and monthly statements. Boone County will only pay for services/products quoted in the successful bidder’s bid response and accepted as part of the resulting contract. Hidden or added charges will not be accepted. 2.2.9.1. Affidavits of Publication shall be provided to county departments for each insertion date within 5 days of publication. Affidavits of Publication are necessary for the County to confirm publication and are used to verify contract pricing.