The Contractor shall provide insurance Broker of Record Services to include: The solicitation and placement of insurance in the best interests of Jefferson County Commission. A. The Contractor shall review and evaluate the County’s exposure to risk; prepare annual marketing strategy reports identifying anticipated market conditions and proposing a marketing strategy for the County’s major loss exposure areas prior to policy renewal. B. The Contractor shall assist in developing underwriting data and specifications for renewal negotiations. C. The Contractor shall provide trended values for property insurance policies; with participation of the Risk Manager, Chief Financial Officer (CFO), County Attorney or his designee, D. The Contractor shall obtain RFPs from the insurance industry and negotiate the best terms and coverage for the various exposure areas and submit information to the Risk Manager for consideration by the Commission. E. The Contractor shall evaluate the commitment and financial stability of the underwriters. F. The Contractor shall service existing insurance policies by tendering losses, reviewing coverage issues, G. The Contractor shall assist in collection of losses. H. The Contractor shall report values, issuing Certificates of Insurance as needed, processing policy changes, etc., in a timely manner. I. The Contractor shall schedule quarterly meetings with the Risk Manager, CFO, County Attorney or his designee to discuss loss control issues, exposure changes, and general administrative matters, with participation of the Risk Manager, CFO, County Attorney or his designee, J. The Contractor shall obtain initial premium renewals and negotiate for the lowest renewal rates. K. The Contractor shall provide assistance in developing strategy for cost containment and annual renewals; analyze the County’s exposure to loss, adequacy of coverage, and develop options on coverage not presently purchased by the County. L. The Contractor shall provide service for day-to-day contact on insurance matters. M. The Contractor shall assist in obtaining required insurance bonds. N. The Contractor shall assist the County in developing insurance requirements for the various contracts (design, construction, and service) and in reviewing insurance policies, contracts, leases, and bonds as requested by the County. O. The Contractor shall prepare an annual report including a schedule of policies in force, coverage provisions, premiums, insurance claims experience for the prior policy year and recommendations for possible adjustments to insurance coverage for the next policy year (the report should provide a summary of broker support services rendered during the prior year, with recommendations for broker services recommended for the subsequent year); provide other services that are normally and customarily required of an insurance broker for County government. P. The Contractor shall attend Risk Management meetings with the County Commission as needed. Q. The Contractor shall provide risk management resources, workshops, seminars, newsletter, etc. R. The Contractor shall process Notary and Officials Bonds request.