Specifications include, but are not limited to: 7) Sponsor shall be responsible for: a) Signature authority for the application/contract, free and reduced price policy statement, and Programs indicated in Exhibit A: Site Information, herein, and the monthly claim for reimbursement (7 CFR §210.9(a) and (b) and 7 CFR §210.16(a)(5)). b) Operating Sponsor’s Food Service Program for the benefit of Sponsor’s students, faculty and staff. c) Development and distribution of the parent letter and Application for Free and Reduced-Price Meals and/or Free Milk and participating in Direct Certification. (Does not apply to SFSP) d) Determination of eligibility for free or reduced-price meals and free milk, if applicable. (Does not apply to SFSP) e) Conducting any hearings related to determinations of free and reduced price eligibility. (Does not apply to SFSP) f) Verification of applications for Free and Reduced-Price Meals as required by USDA regulations. (Does not apply to SFSP) g) Establishment and maintenance of the free and reduced-price meals’ eligibility roster. (7 CFR § 210.7(c), 7 CFR § 210.9(b) (18) and 7 CFR § 245.6(e)). (Does not apply to SFSP) h) Conduct of Sponsor’s Food Program. 13 i) Supervision of the food service operations in such manner as will ensure compliance with all applicable statutes, regulations, rules and policies including regulations, rules, and policies of CDE and USDA regarding the Child Nutrition Programs. j) Establishing all selling prices, including price adjustments, for all reimbursable and nonreimbursable meals/milk and a la carte (including vending, adult meals, contract meals, and catering) prices. (Exception: Non-pricing programs need not establish a selling price for reimbursable meals/milk.) k) Control of the non-profit food service account and overall financial responsibility for Sponsor’s food service program, as well as the quality, extent and general nature of the food service. l) Ensuring the resolution of Program administrative reviews, and audit findings. The results of these reviews may affect the amount of reimbursement a sponsor will receive and the payment to the Vendor. Vendor shall fully cooperate with Sponsor in resolving review and audit issues. Vendor shall indemnify Sponsor for any fiscal action, claims, losses or damages, fault, fraud, required repayment or restoration of funds, including reasonable attorney’s fees incurred in defending or resolving such issues, that results from Vendor’s intentional or negligent acts. m) Monitoring the food service operation of the Vendor through periodic on-site visits to ensure that the food service is in conformance with USDA program regulations (7 CFR § 210.16(a)(3)). n) Conducting an on-site review of the counting and claiming system at each Sponsor Food Service Location no later than February 1 of each year if there is more than one Sponsor Food Service Location. (Does not apply to SFSP) o) The counting and claiming system, including compliance with required internal control procedures. (7 CFR § 210.8(a)(1), 7CFR 225.9(d)). p) Ensuring that CDE has reviewed and approved the contract terms and that the Sponsor has incorporated all CDE required changes into the contract or amendment before any contract or amendment to an existing Vendor contract is executed. q) Ensure that all federally donated foods received by the Sponsor and made available to the Vendor, including processed USDA Foods, accrue only to the benefit of the Sponsor’s non-profit food service account and are fully utilized therein. (does not apply to SFSP) r) Not directly or indirectly restricting the sale or marketing of fluid milk (§210.10(d)(4)) at any time or in any place on site premises or at any site-sponsored event. s) Maintaining a contract administration system which ensures that the Vendor performs in accordance with the terms, conditions, and specifications of their contract. t) Be responsible for full compliance with rules and regulations relating to implementation of the SFSP(7CFR 225.15(3)), if applicable, including retaining responsibility for the following nondelegable duties (may not be delegated to a Vendor Employee): 1. Meal orders: a. Inform the Vendor of approved level at each site for which the Vendor will provide meals. b. Plan for and prepare or order meals on the basis of participation trends with the objective of providing only one meal per child at each meal service. 2. Records and claims a. Maintain accurate records which justify all costs and meals claimed. b. Submit claims for reimbursement in accordance with 7 CFR 225.15 3. Training and monitoring c. Hold Program training sessions for its administrative and site personnel and 14 d. Not allow a site to operate until personnel attend at least one of the trainings. e. Visit each of their sites at least once during the first week of SFSP operation f. Review food service operations at each site at least once during the first four weeks of Program operations