Specifications include, but are not limited to: • The successful candidate will be responsible to migrate from the old audio/video system to the new audio/video system with the least impact to City. This includes ensuring the old system is completely function during the transition to the new system. No work shall be performed on the 1st and 3rd Mondays of any month to not conflict with City Council meeting. The Room must be clean and free of all equipment on council meetings days. • The successful candidate, once acceptance testing has been complete and signed off on, will attend the first two council meetings to help troubleshoot and correct any problems during the meeting. • Crestron and Q-SYS programming must be performed by a manufacturer certified programmer. • Crestron and Q-SYS equipment must be purchased through Crestron and Q-SYS authorized dealers/resellers. • All cabling must be Crestron certified for control and video systems. Any cabling used for Audio must be broadcast quality. All cabling run through the ceiling, walls, dais, or podium area shall be plenum rated. • All cables and equipment not used from the old Audio/Video system will be removed and returned to the City. • All cables installed as part of the project, greater than 6ft, will be labeled on both ends with self- laminated printed labels • Asset tag, with City Stickers, on all equipment over $500. Provide spreadsheet with Asset tag, Part number, Product description, and Serial number. • A poster board (Bond and foam core) 36 x 48 showing the input/output , functional line diagram shall be mounted in the video room on the south wall. • 3 copies of all source configuration files for all devices shall be provided on USB Drives • The successful candidate will provide a three-hour training on the basic Technical/administrative and troubleshooting steps to the Information Technology Department. • The successful candidate will provide a two-hour training to the Clerks Departments on the end-user administration of the system. • All equipment will have the newest firmware installed and loaded unless there is a known issue with the firmware and the vendor gets a waiver from City staff. • All old Audio / Visual Equipment will be removed and returned to the City, The City may or may not elect to have the vendor E-waste old product. • In the scope listed in Exhibit “B” the vendor will physically install/configure the equipment and run the cabling to connect the equipment in a professional manner.