Specifications include, but are not limited to: FCPS Division of Facility Design & Construction intends to award a contract for the services of electronic document management, digital archival services, and distribution and copying services. This shall provide the ability for the Division to manage, route and edit documents during design, then allow for the distribution to contractors during the bidding phase. Distribution shall be made via digital download. The Vendor’s hosted web-based service shall have no upfront cost to the Division. The Division will pay the vendor a contracted percentage of the construction contract for their service. The following are the most anticipated features sought after: • Centrally manage all project documents in one solution including CAD drawings, text documents, spreadsheets and email. • Workflows from project inception, to award of design contract, through design, to bidding, through bidding, to contractor award, through construction to substantial completion, to final completion to one year warranty. • Project participant contact information rosters that can be populated from the user database. • Project calendars that send notices to specific defined users. • Distribute (tender) documents and updated documents and keep track of what was sent to whom, when and for what purpose. • Automate review processes with productive workflows with notifications as to “ball in court”. Reporting on upcoming decisions and overdue decisions. • Publish documents in original formats or in PDF to a cloud based server. • Online collaboration and document multiple version management. • Individual project security with unlimited users per project. Also global security for management across all projects. • Administrative control of deletions of documents (users cannot delete a document submitted). • High level management reports of status of multiple projects by Project Manager, Agency, Consultant, Contractor, Project type, etc. • End of Project archiving to bidder’s host site. • Ability to move existing projects into this new system. • When contract ends and services are awarded to a new vendor, vendor will assist in the transfer and transition of all active and inactive projects.