Specifications include, but are not limited to: 1. Adhere to the deadlines set forth by MDoA. 2. Adhere to the Department’s comprehensive policy that clearly defines the objectives and scope of the AAA financial reviews. 3. Determine that all the State grant awards are accurate in accordance with the Department’s Final Notice of Grant Award (NGA). 4. Verify total payments disbursed by the State by grant and grantee from eCIVIS (the Department’s grants management system) to the agency/grantee. This shall include any approved carry-over of funds and shall be compiled prior to the contractor’s on-site review. 5. Ensure that sufficient grant expenditure reporting and source documents are reviewed to provide assurance that grant funds were both reported and spent in accordance with grant requirements and for eligible purposes. 6. Adequately documented and reviewed work performed, and conclusions reached in accordance with the Department’s policy. 7. Perform all monitoring activities in a timely manner. 8. Allow the Department timely access to review of all monitoring activities. 9. Prepare a professionally organized monitoring report containing all of the documentation necessary to present a clear understanding of any findings, the AAA’s processes, the control environment, and amounts due to or from the grantor while noting any significant changes in the organizational structure or fiscal processes at the AAA since the last review. The monitoring report shall be complete, accurate, clear, and follow a logical order. In addition, the monitoring report shall follow the below guidelines: a. A descriptive heading: Include the reviewer’s name, the workpaper’s purpose, the date under examination, and a unique page number of each workpaper showing its place in the audit file. b. Cross-referencing: Cross-reference your workpaper to related and supporting workpapers. Doing so eliminates the duplication of work. For example, if you file the AAA’s bank reconciliations in Section A and you refer to them in Section F, there is no need to make copies of the bank reconciliations in Section F. Your cross-reference could be “See bank reconciliations in Section A.” Tick marks: For the sake of brevity, you use tick marks as abbreviations for standard auditing tasks. For example, “V” means that the item you are reviewing vouched (it is reconciled without discrepancy) to the source document. Another common tick mark is “F,” which stands for foot, and which means that you confirmed the arithmetic calculations on the workpaper or schedule. c. Sources of Information: Include what documents you examined or who you interviewed to gain evidence about the auditing matter at hand. d. Conclusion: Write a summary of the results of your analysis and your opinion.