Specifications include, but are not limited to: The awarded contractor shall perform the following: • Provide MCHD with annual updates on The Joint Commission’s Environment of Care and Ambulatory Care Standards. • Inventory all lab instrument, biomedical and dental equipment at clinic sites; tag and maintain inventory to ensure on hand values are reported accurately; execute cycle counts and full inventory counts. • Evaluate and calibrate lab instruments (annual microscope calibration, annual centrifuge calibration, and as needed maintenance), biomedical and dental equipment per manufacturer specification in MCHD clinics to determine the safety of the equipment and instruments. • Evaluate and calibrate lab instrument, biomedical and dental equipment per manufacturer specification and recommendation relative to operational frequencies, as deemed necessary. • Evaluate the functionality and the operational status of new equipment purchased by MCHD clinics within five (5) days of notification from the purchasing clinic. • Execute or facilitate the execution of manufacturer recommended repair procedures for equipment requiring service, based on inventory reports and priorities as defined by the clinic(s) requesting service. • Provide a baseline report to MCHD that delineates the status of every piece of lab instrument, biomedical and dental equipment with an ID number. The report will be separated by site and updated quarterly. • Quarterly reports to MCHD will include: o Total intracycle preventative maintenance (IPM’s) o Total Repairs o Failures on Patient o User Errors o User Abuse • Provide an annual review of equipment statuses including recommendations. • Provide telephone consultations regarding lab instrument, biomedical and dental equipment, as requested. • Evaluate MCHD Medical Equipment Plans, as requested. • Participate in all medical equipment document reviews, e.g. (but not limited to) The Joint Commission. • Provide at the time of The Joint Commission survey, a report containing the following: o Equipment lists broken down by clinic, equipment description, and control number. o An equipment service history of three (3) years, including: ▪ Technician comments ▪ Technical personnel details ▪ Service request and service execution dates ▪ Repair hours ▪ Equipment control numbers ▪ Service/Clinic locations ▪ Quarterly reports for three (3) years ▪ Annual summary ▪ Criteria evaluations with methodology • Maintaining equipment history logs for the life of the equipment is recommended, but a minimum of three (3) years is required. • Employ technicians who hold/maintain NFPA and AAMI affiliation/memberships. • Evaluate hazard and recall notices from manufacturers, identifying the inclusion of any equipment that is currently in use by MCHD and provide notification to MCHD of any necessary actions.
