Specifications include, but are not limited to: 1. The vendor will schedule a project initiation meeting each contract year with RIDOH to develop a strategy for outreach and system prioritization and determine an initial target list of systems based upon pending DWSRF projects. Together, RIDOH and the vendor will determine key stakeholders at each PWS who will need attend the training (this will vary based on the specific system’s management and ownership configuration but could include volunteer Board members, certified operators, and town officials). 2. The vendor will contact each system to discuss the project purpose, training, and associated timelines. As requested by RIDOH, the vendor will schedule a presentation meeting with RIDOH to review the standardized board training material. 3. The vendor will schedule and facilitate a standardized three-hour board training. 4. Throughout the vendor’s engagement with the PWS (during both initial contact and in the course of delivering the initial three-hour training), the vendor will determine and recommend the topics for the next three-hour session. These topics could include rate setting, near-term financial planning, revenue and expense analysis, long-term capital planning, asset management, management and operations, sustainable Board management, staffing redundancy, water/revenue loss, general financial management, and resiliency planning. 5. The vendor will facilitate the customized training with the small PWS representatives to cover the priority areas that emerged in the first session. 6. The vendor will participate in quarterly meetings with a representative from RIDOH to discuss the progress of activities and tasks specified in the Scope of Work. 7. The vendor shall maintain a tracking tool that outlines target systems contact attempts, milestones, and outcomes to provide to RIDOH each quarter (separate from monthly invoicing). The vendor will also provide a documentation of topics covered, measurable outcomes related to knowledge gain and retention, and any tangible deliverable that would not compromise the PWS security. 8. If the vendor is engaged in the provision of services to PWS, the vendor shall ensure that the individual(s) appointed to provide the services herein maintains and arms-length distance from other business activities. The individual(s) appointed to provide the services herein shall not engage in the brokering of services for any business or organization. 9. The State will retain total discretion of all administrative decisions regarding the management and billing of an/or receipt of payments for services rendered. 10.The Vendor shall submit invoices by the tenth of each month following the delivery of services and accompanied by appropriate documentation. This documentation should include a list of all tasks completed with preparation and application of each training, the Vendor’s employee completing the task, and the hours the employee spent on the task. 11.Cancellation clause: within sixty (60) days RIDOH may cancel the contract for cause. Unless cancelled, the vendor must perform for the duration of the contract.
