Specifications include, but are not limited to: Execute the following process as outlined below for all events. Setup and Breakdown times will be discussed with awarded vendor. Awarded vendor to maintain clear communication with the event organizers, coordinate with your crew, and prioritize safety throughout the entire process. Flexibility and adaptability are also important in case of unexpected issues or changes to the plan. Setup: Pre-Planning (Leading up to day-of event) • Confirm the event schedule and technical requirements with the event organizers • Ensure all equipment is in good working condition and any necessary maintenance or repairs are done in advance • Arrange transportation for equipment to the event location • Provide technical schedule to event organizers • Coordinate with Police and event organizers for closure times; Day-of Event • Arrange for a crew to arrive at the event location well before start time to set up stage, sound and lighting equipment • Coordinate with event organizers to allocate the required space for setup • Set up stage and ensure it’s stable and safe • Install sound equipment, including microphones, speakers, and mixing consoles • Set up lighting fixtures • Test all equipment to ensure it’s functioning correctly • Arrange cables neatly to prevent tripping hazards • Conduct a soundcheck and lighting rehearsal with event performers to ensure everything is working as expected • Make any necessary adjustments based on the rehearsal • Ensure all equipment and cables are secure and safe • Prepare for the event to begin as expected; Breakdown: • After the event ends, begin the breakdown process immediately • Load all equipment onto transport vehicles and ensure nothing is left behind
