Specifications include, but are not limited to: Agency is looking for an objective third party, with experience in government accounting to analyze the administrative costs of each of the Department of Revenue’s programs and provide a methodology for calculating Back-Office Costs. The Agency requires the successful Proposer to provide the following services: 2.4.1 Hold an initial meeting with Agency to kick-off the project, establish goals, and develop the Project Control Document, with milestones and resources, that will be based on Proposer’s submitted Project Implementation Plan (Section 3.3.2.2). 2.4.2 Provide weekly updates to Agency’s Contract Administrator on the progress of the project. 2.4.3 Within ten months of Contract execution, determine the true costs for administering each of the 60+ revenue programs. This includes ascertaining the Direct Costs incurred by the Agency, along with the associated Back-Office Costs, for each revenue stream, and the methodology used to arrive at those numbers. 2.4.4 The Agency will review the successful Proposer’s true administrative costs, detailed in Section 2.4.3 above, and compare those with what current statute or Interagency Agreements allow for each program. If the Agency determines that any revenue stream’s costs need to be reallocated after their review the successful Proposer will reallocate those costs and provide the rationality and methodology of the reallocation. 2.4.5 Attend stakeholder meeting to present the cost allocation methodology for the 60+ revenue streams. Using feedback from the stakeholders the successful Proposer will work with the Agency to update the cost allocation methodology, as necessary, and when complete, present the final cost allocation methodology to the Agency. 2.4.6 Provide a cost allocation methodology for the Agency to use to analyze the costs of any future or potential additional revenue programs. 2.4.7 Recommend a software solution to the Agency that may work for monthly cost allocation process.
