Specifications include, but are not limited to: 1. Printing and Mailing of the Monthly Tenant Rent Bills. The job consists of approximately 5,641 bills per month. The number of bills may vary, and the HPHA shall only be billed for the actual number of tenant rent bills mailed. The Successful Bidder shall: a. Provide the HPHA with a successful test of the banks processing of rent payments at the Successful Offeror’s own cost. The banks process shall include accepting and posting the tenant’s rent payment for deposit into the appropriate HPHA account. If the current Contractor is the lowest bidder and receives the award, then the current Contractor may be exempt from this requirement and shall proceed upon written notice by the HPHA. b. Print and mail the tenant rent bills to the HPHA’s public housing tenants each month. Tenants must receive the rent bill not later than the first (1st) day of each month. The bidder must be able to complete the job within 48 hours or sooner. c. Print the header, project, tenant, project records, bank information and comments on the rent bill. This information will be provided every month on two (2) American Standard Code for Information Interchange (ASCII) input files, one (1) for Federal properties and one (1) for State properties. The files can be combined and printed as one (1) job. d. Provide double window #10 envelopes and print the HPHA postal permit on the envelopes. The actual number of envelopes shall be the same as the number of tenant rent bills mailed. e. Provide paper and print the bills on white 24#, 8-1/2” x 11” laser stock. The bottom third of the bill will be processed by financial institutions. The bills must be separable by a micro-perforated line at 3-5/8” from the bottom. Magnetic Ink Character Recognition (MICR) characters must be the proper size and font, and be readable by Bank of Hawaii, First Hawaiian Bank and American Savings Bank located in the State of Hawaii...
