Specifications include, but are not limited to: A. Provide management and golf operations of the Gene Torres Golf Course for one season with an option for renewals commencing upon negotiated contract, operating within a “revenue budget” as determined by the GCMC. 1. Operation will have input into golf course maintenance and marketing, but will responsible nor have authority over these areas. B. Supervise all play on the course- tee time reservations, lessons, starting, etc., including retail operations in the pro shop. C. Provide GCMC weekly updates regarding the number of rounds played prior week and other financial data, concerns and issues with the course, and any other matter that the Offeror feels necessary to communicate to the GCMC. D. Promote and market to encourage surrounding communities to come and play at the course through networking, word of mouth, and other non-expense marketing avenues. E. Organizing and management of golf tournaments i. Tournaments - Meet with sponsors/tournament chairs for the purposes of planning and implementing the details of the tournament, including but not limited to; securing carts, assigning starting times, assigning carts, preparing scorecards and scoring sheets, keep the tournament and field on starting times, keep players moving, record scores, determine winners, be available for rules decisions and assist organization in maximizing revenues by selling holes and other sponsorship opportunities in order to benefit the organization and Golf Course. F. Ensure the pro shop is clean and professionally laid out in order to attract patrons to the course. G. Maintain all necessary business licenses. H. Implement and maintain a golf management system in order to provide a full accountability of number of rounds, cart rentals, range fees, tee times, schedule of tournaments, schedule of other events that impact golf course operations, and any other system or information as determined by the GCMC. I. Coordinate with NMHU fiscal agent on all financial matters, which will be provided by NMHU personnel. J. Monthly report to the GCMC will include but not limited to; full accountability of number of rounds, cart rentals, range fees, tee times, schedule of tournaments and schedule of other events that impact golf course operations. Provide a variance report between the budgeted revenues and expenses vs. actual revenues and expenses collected or spent in addition to reports listed in item B. K. Will be required to ensure operations of the course, including all administrative duties associated with managing the golf course and any other duties assigned by GCMC including hours of operation. L. Offeror will be required to manage and compensate all staffing associated with the pro shop, golf operations and management of golf cart rentals delegated by GCMC. M. Offeror will be required to offer lessons all season long and as needed but at least one lesson per season and keep fees associated with the lessons. Offeror will be required to provide a financial report on fees or other outside income to GCMC. N. Merchandising in Pro Shop Options (Will be required to report all sales from merchandise in financial reporting to GCMC): 1. Offeror shall provide own merchandise product to sell and will keep any sales associated with these products will be required to report on a weekly basis. 2. Offeror is required to pay any gross receipts tax or other taxes associated with such purchases. O. Any initial inventory of merchandise from past operations of the University may be purchased at a negotiated price with the University. Offeror will be required to report all sales from merchandise in financial reporting to GCMC on a monthly basis. P. Offeror is required to pay any gross receipts tax or other taxes associated with the contract. Q. Offeror is required to promote youth golf to all local and surrounding areas.
