Specifications include, but are not limited to: The proposing Supplier solution must be able to perform the following processes to be considered. Web-based browsing: Service should permit viewer to: - identify location (campus facility) they are specifically interested in renting. - identify space (or multiple spaces) they are interested in renting. - identify dates and times they are interested in renting. - identify availability of such. Or: - identify type of space (or multiple spaces) they are interested in renting. - identify dates and times they are interested in renting. Service should provide advanced search and display images of green space (playing fields), cafeterias, gyms, auditoriums, and other rooms; should publish event notes and instructions; should create custom event pages; should be able to upload required documents the system will ask customers to provide. Scheduling: As indicated above, the Service shall provide tools where the customer can identify space availability and indicate which space(s) (room / playing field) the customer is interested in placing a reservation(s) for. The Service should be able to group for searching and display purposes. Service must provide online requests or self-service reservations from which the user selects and wishes to confirm. Workflow tools should facilitate communication between the customer, school facility, and district authorizer. Liability Insurance: Service should provide a tool for tracking and uploading insurance certificates as well as the ability to purchase liability insurance through the rental website based off the specified rental request. System Requirement: Must be able to edit and revise any master documents such as terms and conditions, general rental guidelines and requirements, etc...
